President of Cheshire Area

Purpose:

Ceremonial position for Cheshire Area of NAFAS

Duties:

Chosen bi-annually by incoming Chairman / Leadership Team, recognising their experience, knowledge and personal contribution to NAFAS and the Cheshire Area

• To chair the annual AGM

• To offer ongoing support and advice to Area Leadership Team and CAN Team Members and Area Clubs

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To uphold NAFAS Values

Summary

A ceremonial position appointed in recognition of their experience, knowledge and personal contribution to NAFAS and the Cheshire Area.

Role:

Chairman of Cheshire Area

Purpose:

To be the lead and point of contact for Cheshire Area of NAFAS

Duties:

Elected bi-annually by Clubs at AGM

• To represent Cheshire Area at NAFAS National meetings as required, particularly the National Advisory Council

• To circulate HQ information, bulletins and newsletters to Area Clubs

• To liaise regularly with Clubs in Cheshire Area, via the Club Representatives’ Forum

• To offer ongoing support and advice to Area Leadership Team and CAN Team Members and Area Clubs

• To actively pursue ways of promoting NAFAS / Floral Design within Cheshire to encourage Club membership

• To support participation at shows and events to encourage Club members to develop / enhance flower arranging skills

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To determine diary dates annually (in conjunction with the Leadership Team) and schedule Zoom links as appropriate

• To liaise with the Secretary regarding in-person meetings and Zoom meetings

• To lead CAN Leadership Team Meetings

• To lead CAN Team Meetings

• To lead CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Provides direction to the Leadership Team, CAN Team, Clubs and Members. Represents Area at National level

Role:

Secretary of Cheshire Area

Purpose:

To ensure the timely distribution of all relevant information to Clubs and to ensure a record is kept of all matters discussed at meetings / actions / decisions taken

Duties:

Elected annually by Clubs at AGM
Duties for Meetings:

• Prepare agendas and send out to attendees

• Prepare Club envelopes for distribution at in-person meetings or distribute information electronically

• Update delegate list and badges for in-person meetings

• Ensure everyone has signed in – Health and Safety (in-person meetings)

• Enlist helpers to issue badges and envelopes (in-person meetings)

• Keep minute book up to date and have minutes of previous meeting ready for Chairman to sign

General:

• Keep in touch with clubs via email / telephone and send out information received from HQ to Clubs / publish on the Area website as appropriate

• Keep Club Officers lists up to date throughout the year

• Send minutes to Area Chairman for checking and distribute to Leadership Team, CAN Team members/Club Chairmen/Contacts, Area Reps and AOHs

• Book halls for meetings / advise Zoom links and distribute diary dates

• Maintain Anniversary lists for HQ

• Fill in Area Officers forms for HQ

• Send out Area Leadership nomination forms for Leadership Team members to be elected at AGM and arrange for suitable CVs

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend CAN Leadership Team Meetings

• To attend CAN Team Meetings

• To attend CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Maintains Area lists, sends and receives Area correspondence to/from Leadership Team, CAN Team, Clubs and Members.

Role:

Treasurer of Cheshire Area

Purpose:

To safeguard the financial assets and maintain the financial records of Cheshire Area

Duties:

Elected annually by Clubs at AGM

• To maintain all Area accounts

• To submit Area accounts to Independent Reviewer

• Cash Management:-

• Bank all income

• Pay all approved invoices and expenses

• Monitor bank balances and advise on any adverse trends

• Ensure bank accounts are held with reputable organisations

• To prepare an annual budget and revise accordingly throughout the year

• To monitor the cost of running the Area against income received

• To advise and collect in affiliation fees and remit relevant amount to HQ

• To provide financial advice to Area and Clubs

• To report regularly to Area Chairman & Leadership Team, CAN Team and CAN Club Representatives Forum / AGM

• To hold Area cheque books as joint signatory with Area Chairman and 2 other approved signatories

• To ensure a contingency plan is in place for online banking arrangements

• To share financial knowledge with CAN team to ensure that cover is provided

• To review the financial aspect of any CAN Proposals prior to sign off and report post event

• To serve as Treasurer for any Area Social / Show event

• To attend relevant meetings at NAFAS Headquarters

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend CAN Leadership Team Meetings

• To attend CAN Team Meetings

• To attend CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Sets financial policy and processes, manages and reports on Area finances, safeguards Area assets. Provides financial advice and guidance to Clubs.

Role:

Vice-Chair – VACANT

Purpose:

To support the Chair in the running of Cheshire Area of NAFAS

Duties:

Elected bi-annually by Clubs at AGM

• To shadow the Cheshire Area Chairman in readiness for taking over the role

• To deputise for the Cheshire Area Chairman as and when required

• To provide support to the Area Leadership Team and CAN Team members as required

• To use personal knowledge, experience and contacts to support CAN at all levels

• To take responsibility for the completion of proposals as required

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend CAN Leadership Team Meetings

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Shadows and deputises for the Area Chairman. Provides support to the Area Leadership Team, CAN Team, Clubs and Members as required.

Role:

Support Officer for Cheshire Area

Purpose:

To support the Chair and Leadership Team in the running of Cheshire Area of NAFAS

Duties:

Elected annually by Clubs at AGM; can be co-opted by Area Officers

• To provide support to the Area Leadership Team and CAN Team members as required

• To use personal knowledge, experience and contacts to support CAN at all levels

• To take responsibility for the completion of proposals as required

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend CAN Leadership Team Meetings

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Role:

Judges’ Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Judges

Duties:

• To represent Cheshire Area at all NAFAS scheduled Judges Representatives’ meetings

• To circulate HQ information, bulletins and newsletters to Area Judges

• To liaise regularly with Judges in Cheshire Area

• To offer ongoing support and advice to Area Judges

• To offer coaching and mentoring to experienced and newly qualified Area Judges

• To organise training for potential new Judges

• To organise refresher training for current Area Judges

• To ensure that information held / published regarding Judges in the Cheshire Directory is up to date, including attendance at refresher days

• To deal with informal and written complaints about Cheshire Area Judges

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Judges at scheduled Representatives’ and Area meetings. Provides support and guidance to Cheshire Area Judges.

Role:

Demonstrators Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Demonstrators

Duties:

• To represent Cheshire Area at all NAFAS scheduled Demonstrators Representatives’ meetings

• To circulate HQ information, bulletins and newsletters to Area Demonstrators

• To liaise regularly with Demonstrators in Cheshire Area

• To offer ongoing support and advice to Area Demonstrators

• To offer coaching and mentoring to experienced and newly qualified Area Demonstrators

• To organise training for potential new Demonstrators (plus pre-disciplines course)

• To organise refresher training for current Area Demonstrators

• To ensure that information held / published regarding Demonstrators in the Cheshire Directory is up to date, including attendance at refresher days

• To deal with informal and written complaints about Cheshire Area Demonstrators

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Demonstrators at scheduled Representatives’ and Area meetings. Provides support and guidance to Cheshire Area demonstrators.

Role:

Speakers Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Speakers

Duties:

• To represent Cheshire Area at all NAFAS scheduled Speakers’ meetings

• To circulate HQ information, bulletins and newsletters to Area Speakers

• To liaise regularly with Speakers in Cheshire Area

• To offer ongoing support and advice to Area Speakers

• To offer coaching and mentoring to experienced and newly qualified Area Speakers

• To organise training for potential new Speakers

• To organise refresher training for current Area Speakers

• To promote the role of Speakers to Cheshire Flower Clubs

• To ensure that information held / published regarding Speakers in the Cheshire Directory is up to date, including attendance at refresher days

• To deal with informal and written complaints about Cheshire Area Speakers

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Speakers at scheduled Representatives’ and Area meetings; provides support and guidance to Cheshire Area Speakers.

Role:

Education Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Education

Duties:

• To represent Cheshire Area at all NAFAS scheduled Educators’ meetings

• To circulate HQ information, bulletins and newsletters to Area Educators

• To liaise regularly with Educators in Cheshire Area

• To offer ongoing support and advice to Area Educators

• To organise training for potential new Educators

• To organise refresher training/Education days for current Area Educators

• To promote the role of Educators within Cheshire Flower Flubs

• To include / integrate NAFAS printed learning materials and resources as part of any course

• To identify and promote NAFAS and other resources to develop knowledge, skills and abilities

• To maintain a record of various courses offered in Cheshire e.g. Cheshire Area’s,  Reaseheath College, FE Colleges and Clubs

• To ensure that information held / published regarding Educators in the Cheshire Directory is up to date, including attendance at refresher/Education days

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Teachers and Tutors at scheduled Educators Representatives and Area meetings, Provides support and guidance to Cheshire Area Teachers and Tutors.

Role:

Young People Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to young people

Duties:

• To promote floral art and design to young people at schools, after school and other clubs (e.g. Brownies, Guides, Scouts, Sunday Clubs, Duke of Edinburgh award)

• To be present at Show(s) and provide a hands-on experiences for young people

• To encourage young people to partake in competitions

• To encourage young people to submit photos of their work for social media

• To promote the opportunities for young people within Cheshire flower clubs

• To create resources and suggest materials for clubs to use for young people’s events

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Provides support and guidance to Young People Flower Clubs, to promote and encourage the art of flower arranging to young people.

Role:

Publicity Lead

Purpose:

To lead a small, focused publicity team to establish an ongoing publicity campaign to raise awareness and the profile of Cheshire Area of NAFAS

Duties:

• To develop a publicity plan for the Area

• To support and co-ordinate a Publicity Team to achieve the following:

• To write press releases

• To conduct appropriate research to target new audiences

• To collate information for Website and E‐marketing

• To oversee the maintenance of an online presence, social media content, e.g., Facebook, Instagram and Twitter accounts

• To write promotional materials, such as brochures and fliers, for events and e-marketing

• To assist in the organisation of events, e.g., publicity,  tweeting, etcetera

• To investigate and identify potential promotional opportunities for the Area

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Leads, supports and coordinates the Publicity team to develop and manage an annual publicity plan to promote CAN

Role:

RCCS Lead

Purpose:

To lead a team to organise the Area Show, comprising Floral Art & Craft Competition, Demonstrations and Exhibits.  To be staged annually at the Royal Cheshire County Show

Duties:

• To liaise with the RCCS team regarding all matters appertaining to the Flower Tent

• To support and co-ordinate a Cheshire NAFAS Team to plan and deliver an annual Floral Art and Craft Competition as part of the RCCS

• To plan and deliver a programme of events taking place within the Flower Tent over the course of the Show

• To promote NAFAS / Floral Art at the event

• To liaise with the Publicity Lead

• To advise the Leadership Team and CAN Team of potential costs and to liaise with Treasurer re budget limits

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Leads the team organising the Area Show at the Royal Cheshire County Show

Role:

RHS Tatton Co-ordinator

Purpose:

To be the lead and point of contact for RHS and to co-ordinate activities accordingly

Duties:

• To be the point of contact with RHS Tatton

• To support and co-ordinate the application process to the RHS for any exhibitions undertaken by Cheshire Area at RHS events

• To work with the chosen Area Team ensuring they are briefed and RHS information is shared on a timely basis

• To advise the Leadership Team and CAN Team of potential costs (liaise with Treasurer re budget limits) through the budget approval process

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents CAN and coordinates Area activity at RHS Tatton with the RHS

Role:

Cluster Lead

Purpose:

To be the lead and point of contact for a given Cluster of Cheshire Clubs

Duties:

• To call and chair meetings of a Cluster by Zoom or in person

• To assist Clubs to collaborate and work together, identifying common interests and issues/opportunities that individual clubs may have and sharing potential solutions

• To promote events, workshops, etcetera, to the mutual benefit of Clubs and raising awareness of NAFAS

• To encourage the sharing of best practice e.g., Covid precautions and other issues that might arise

• To facilitate information flow-back to individual Clubs and Area

• To allow rapid action for support in special circumstances

• To facilitate a network of contacts to support Clubs

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to CAN Team Meetings

• To attend and report to CAN Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents a Cluster at Area meetings. Chairs Cluster meetings.