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CAN TEAM OVERVIEW Historically Cheshire Area had a hierarchical structure with several committees (Officers, F&GP, JDS&E and Social) responsible for the leadership and management of the Area, including meetings, training and events, amongst other things.
In October 2020 these were merged to form the CAN Team, the aim being that the flatter structure would be more efficient, reduce duplication, increase transparency, improve representation and enable a wider range of members to participate in decision making.
President of Cheshire Area
Purpose:
Ceremonial position for Cheshire Area of NAFAS
Duties:
Chosen bi-annually by incoming Chairman / Leadership Team, recognising their experience, knowledge and personal contribution to NAFAS and the Cheshire Area
To chair the annual AGM
To offer ongoing support and advice to Area Leadership Team and CAN Team Members and Area Clubs
To introduce change, suggestions and innovation for the benefit of NAFAS at all levels
To uphold NAFAS Values
Summary
A ceremonial position appointed in recognition of their experience, knowledge and personal contribution to NAFAS and the Cheshire Area.
Role:
Chairman of Cheshire Area
To be the lead and point of contact for Cheshire Area of NAFAS
Elected bi-annually by Clubs at AGM
To represent Cheshire Area at NAFAS National meetings as required, particularly the National Advisory Council
To circulate HQ information, bulletins and newsletters to Area Clubs
To liaise regularly with Clubs in Cheshire Area, via the Club Representatives’ Forum
To actively pursue ways of promoting NAFAS / Floral Design within Cheshire to encourage Club membership
To support participation at shows and events to encourage Club members to develop / enhance flower arranging skills
To determine diary dates annually (in conjunction with the Leadership Team) and schedule Zoom links as appropriate
To liaise with the Secretary regarding in-person meetings and Zoom meetings
To lead CAN Leadership Team Meetings
To lead CAN Team Meetings
To lead CAN Club Representatives’ Forums
Provides direction to the Leadership Team, CAN Team, Clubs and Members. Represents Area at National level
Secretary of Cheshire Area
To ensure the timely distribution of all relevant information to Clubs and to ensure a record is kept of all matters discussed at meetings / actions / decisions taken
Elected annually by Clubs at AGM Duties for Meetings:
Prepare agendas and send out to attendees
Prepare Club envelopes for distribution at in-person meetings or distribute information electronically
Update delegate list and badges for in-person meetings
Ensure everyone has signed in – Health and Safety (in-person meetings)
Enlist helpers to issue badges and envelopes (in-person meetings)
Keep minute book up to date and have minutes of previous meeting ready for Chairman to sign
General:
Keep in touch with clubs via email / telephone and send out information received from HQ to Clubs / publish on the Area website as appropriate
Keep Club Officers lists up to date throughout the year
Send minutes to Area Chairman for checking and distribute to Leadership Team, CAN Team members/Club Chairmen/Contacts, Area Reps and AOHs
Book halls for meetings / advise Zoom links and distribute diary dates
Maintain Anniversary lists for HQ
Fill in Area Officers forms for HQ
Send out Area Leadership nomination forms for Leadership Team members to be elected at AGM and arrange for suitable CVs
To attend CAN Leadership Team Meetings
To attend CAN Team Meetings
To attend CAN Club Representatives’ Forums
Maintains Area lists, sends and receives Area correspondence to/from Leadership Team, CAN Team, Clubs and Members.
Treasurer of Cheshire Area
To safeguard the financial assets and maintain the financial records of Cheshire Area
Elected annually by Clubs at AGM
To maintain all Area accounts
To submit Area accounts to Independent Reviewer
Cash Management:-
Bank all income
Pay all approved invoices and expenses
Monitor bank balances and advise on any adverse trends
Ensure bank accounts are held with reputable organisations
To prepare an annual budget and revise accordingly throughout the year
To monitor the cost of running the Area against income received
To advise and collect in affiliation fees and remit relevant amount to HQ
To provide financial advice to Area and Clubs
To report regularly to Area Chairman & Leadership Team, CAN Team and CAN Club Representatives Forum / AGM
To hold Area cheque books as joint signatory with Area Chairman and 2 other approved signatories
To ensure a contingency plan is in place for online banking arrangements
To share financial knowledge with CAN team to ensure that cover is provided
To review the financial aspect of any CAN Proposals prior to sign off and report post event
To serve as Treasurer for any Area Social / Show event
To attend relevant meetings at NAFAS Headquarters
Sets financial policy and processes, manages and reports on Area finances, safeguards Area assets. Provides financial advice and guidance to Clubs.
Vice-Chair – VACANT
To support the Chair in the running of Cheshire Area of NAFAS
To shadow the Cheshire Area Chairman in readiness for taking over the role
To deputise for the Cheshire Area Chairman as and when required
To provide support to the Area Leadership Team and CAN Team members as required
To use personal knowledge, experience and contacts to support CAN at all levels
To take responsibility for the completion of proposals as required
To attend and report to CAN Team Meetings
To attend and report to CAN Club Representatives’ Forums
Shadows and deputises for the Area Chairman. Provides support to the Area Leadership Team, CAN Team, Clubs and Members as required.
Support Officer for Cheshire Area
To support the Chair and Leadership Team in the running of Cheshire Area of NAFAS
Elected annually by Clubs at AGM; can be co-opted by Area Officers
Judges’ Representative
To be the point of contact for Cheshire on all matters appertaining to Judges
To represent Cheshire Area at all NAFAS scheduled Judges Representatives’ meetings
To circulate HQ information, bulletins and newsletters to Area Judges
To liaise regularly with Judges in Cheshire Area
To offer ongoing support and advice to Area Judges
To offer coaching and mentoring to experienced and newly qualified Area Judges
To organise training for potential new Judges
To organise refresher training for current Area Judges
To ensure that information held / published regarding Judges in the Cheshire Directory is up to date, including attendance at refresher days
To deal with informal and written complaints about Cheshire Area Judges
Represents all Cheshire Area Judges at scheduled Representatives’ and Area meetings. Provides support and guidance to Cheshire Area Judges.
Demonstrators Representative
To be the point of contact for Cheshire on all matters appertaining to Demonstrators
To represent Cheshire Area at all NAFAS scheduled Demonstrators Representatives’ meetings
To circulate HQ information, bulletins and newsletters to Area Demonstrators
To liaise regularly with Demonstrators in Cheshire Area
To offer ongoing support and advice to Area Demonstrators
To offer coaching and mentoring to experienced and newly qualified Area Demonstrators
To organise training for potential new Demonstrators (plus pre-disciplines course)
To organise refresher training for current Area Demonstrators
To ensure that information held / published regarding Demonstrators in the Cheshire Directory is up to date, including attendance at refresher days
To deal with informal and written complaints about Cheshire Area Demonstrators
Represents all Cheshire Area Demonstrators at scheduled Representatives’ and Area meetings. Provides support and guidance to Cheshire Area demonstrators.
Speakers Representative
To be the point of contact for Cheshire on all matters appertaining to Speakers
To represent Cheshire Area at all NAFAS scheduled Speakers’ meetings
To circulate HQ information, bulletins and newsletters to Area Speakers
To liaise regularly with Speakers in Cheshire Area
To offer ongoing support and advice to Area Speakers
To offer coaching and mentoring to experienced and newly qualified Area Speakers
To organise training for potential new Speakers
To organise refresher training for current Area Speakers
To promote the role of Speakers to Cheshire Flower Clubs
To ensure that information held / published regarding Speakers in the Cheshire Directory is up to date, including attendance at refresher days
To deal with informal and written complaints about Cheshire Area Speakers
Represents all Cheshire Area Speakers at scheduled Representatives’ and Area meetings; provides support and guidance to Cheshire Area Speakers.
Education Representative
To be the point of contact for Cheshire on all matters appertaining to Education
To represent Cheshire Area at all NAFAS scheduled Educators’ meetings
To circulate HQ information, bulletins and newsletters to Area Educators
To liaise regularly with Educators in Cheshire Area
To offer ongoing support and advice to Area Educators
To organise training for potential new Educators
To organise refresher training/Education days for current Area Educators
To promote the role of Educators within Cheshire Flower Flubs
To include / integrate NAFAS printed learning materials and resources as part of any course
To identify and promote NAFAS and other resources to develop knowledge, skills and abilities
To maintain a record of various courses offered in Cheshire e.g. Cheshire Area’s, Reaseheath College, FE Colleges and Clubs
To ensure that information held / published regarding Educators in the Cheshire Directory is up to date, including attendance at refresher/Education days
Represents all Cheshire Area Teachers and Tutors at scheduled Educators Representatives and Area meetings, Provides support and guidance to Cheshire Area Teachers and Tutors.
Young People Representative
To be the point of contact for Cheshire on all matters appertaining to young people
To promote floral art and design to young people at schools, after school and other clubs (e.g. Brownies, Guides, Scouts, Sunday Clubs, Duke of Edinburgh award)
To be present at Show(s) and provide a hands-on experiences for young people
To encourage young people to partake in competitions
To encourage young people to submit photos of their work for social media
To promote the opportunities for young people within Cheshire flower clubs
To create resources and suggest materials for clubs to use for young people’s events
Provides support and guidance to Young People Flower Clubs, to promote and encourage the art of flower arranging to young people.
Publicity Lead
To lead a small, focused publicity team to establish an ongoing publicity campaign to raise awareness and the profile of Cheshire Area of NAFAS
To develop a publicity plan for the Area
To support and co-ordinate a Publicity Team to achieve the following:
To write press releases
To conduct appropriate research to target new audiences
To collate information for Website and E‐marketing
To oversee the maintenance of an online presence, social media content, e.g., Facebook, Instagram and Twitter accounts
To write promotional materials, such as brochures and fliers, for events and e-marketing
To assist in the organisation of events, e.g., publicity, tweeting, etcetera
To investigate and identify potential promotional opportunities for the Area
Leads, supports and coordinates the Publicity team to develop and manage an annual publicity plan to promote CAN
RCCS Lead
To lead a team to organise the Area Show, comprising Floral Art & Craft Competition, Demonstrations and Exhibits. To be staged annually at the Royal Cheshire County Show
To liaise with the RCCS team regarding all matters appertaining to the Flower Tent
To support and co-ordinate a Cheshire NAFAS Team to plan and deliver an annual Floral Art and Craft Competition as part of the RCCS
To plan and deliver a programme of events taking place within the Flower Tent over the course of the Show
To promote NAFAS / Floral Art at the event
To liaise with the Publicity Lead
To advise the Leadership Team and CAN Team of potential costs and to liaise with Treasurer re budget limits
Leads the team organising the Area Show at the Royal Cheshire County Show
RHS Tatton Co-ordinator
To be the lead and point of contact for RHS and to co-ordinate activities accordingly
To be the point of contact with RHS Tatton
To support and co-ordinate the application process to the RHS for any exhibitions undertaken by Cheshire Area at RHS events
To work with the chosen Area Team ensuring they are briefed and RHS information is shared on a timely basis
To advise the Leadership Team and CAN Team of potential costs (liaise with Treasurer re budget limits) through the budget approval process
Represents CAN and coordinates Area activity at RHS Tatton with the RHS
Cluster Lead
To be the lead and point of contact for a given Cluster of Cheshire Clubs
To call and chair meetings of a Cluster by Zoom or in person
To assist Clubs to collaborate and work together, identifying common interests and issues/opportunities that individual clubs may have and sharing potential solutions
To promote events, workshops, etcetera, to the mutual benefit of Clubs and raising awareness of NAFAS
To encourage the sharing of best practice e.g., Covid precautions and other issues that might arise
To facilitate information flow-back to individual Clubs and Area
To allow rapid action for support in special circumstances
To facilitate a network of contacts to support Clubs
Represents a Cluster at Area meetings. Chairs Cluster meetings.