Role:

Chairman’s Office – National Liaison Representative

Purpose:

To be the National point of contact for Flower Clubs of Cheshire

Duties:

Elected bi-annually by Clubs at AGM

• To represent Flower Clubs of Cheshire at NAFAS National meetings as required, particularly the National Advisory Council

• To circulate HQ information, bulletins and newsletters to Area Clubs

• To offer ongoing support and advice to Area Leadership Team and Area Clubs

• To uphold NAFAS Values

Summary

Represents Cheshire at National level

Role:

Chairman’s Office – Chairman Administrative

Purpose:

To be the point of contact for administrative matters for Flower Clubs of Cheshire

Duties:

Elected bi-annually by Clubs at AGM

• To liaise regularly with Clubs in Cheshire Area, via the Club Representatives’ Forum

• To offer ongoing administrative support and advice to Area Leadership Team and Area Clubs

• To actively pursue ways of promoting NAFAS / Floral Design within Cheshire to encourage Club membership

• To support participation at shows and events to encourage Club members to develop / enhance flower arranging skills

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To determine diary dates annually (in conjunction with the Leadership Team) and schedule Zoom links as appropriate

• To liaise with the Secretary regarding in-person meetings and Zoom meetings

• To lead Leadership Team Meetings

• To lead Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Provides direction to the Leadership Team, Clubs and Members

Role:

Chairman’s Office – Chairman Pastoral

Purpose:

To be the point of contact for pastoral matters for Flower Clubs of Cheshire

Duties:

Elected bi-annually by Clubs at AGM

• To liaise regularly with Clubs in Cheshire Area, via the Club Representatives’ Forum and Club visits

• To offer pastoral support and advice to Area Leadership Team, Members and Area Clubs as required

• To be a good listener, value individual contributions and promote fairness in all situations

• To attend Leadership Team Meetings

• To attend Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Provides pastoral support for the Leadership Team, Clubs and Members

Role:

Secretary of Flower Clubs of Cheshire

Purpose:

To ensure the timely distribution of all relevant information to Clubs and to ensure a record is kept of all matters discussed at meetings / actions / decisions taken

Duties:

Elected annually by Clubs at AGM
Duties for Meetings:

• Prepare agendas and send out to attendees

• Co-ordinates all report updates for meetings and prepares / consolidates the meeting booklet (for Leadership Team and Club Representatives Forum meetings)

• Distribute information electronically or at in-person meetings

• Update delegate list and badges for in-person meetings

• Ensure everyone has signed in – Health and Safety (in-person meetings)

• Enlist helpers to issue badges (in-person meetings)

• Keep minute book up to date and have minutes of previous meeting ready for Chairman to sign

General:

• Keep in touch with clubs via email / telephone and send out information received from HQ to Clubs / publish on the Area website as appropriate

• Keep Club Officers lists up to date throughout the year

• Liaise with the website manager to ensure Club information is updated as advised

• Send minutes to Chairman’s Office (Administrative) for checking and distribute to Leadership Team, Club Chairmen/Contacts, Area Reps and AOHs

• Book halls for meetings / advise Zoom links and distribute diary dates

• Maintain Anniversary lists for Cheshire and HQ

• Send congratulatory certificates to Clubs celebrating significant Anniversaries

• Fill in Area Officers forms for HQ

• Send out Area Leadership nomination forms for Leadership Team members to be elected at AGM and arrange for suitable CVs

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend Leadership Team Meetings

• To attend Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Maintains Area lists, sends and receives Area correspondence to/from Leadership Team, Clubs and Members.

Role:

Treasurer of Flower Clubs of Cheshire

Purpose:

To safeguard the financial assets and maintain the financial records of Cheshire Area

Duties:

Elected annually by Clubs at AGM

• To maintain all Area accounts

• To submit Area accounts to Independent Reviewer

• Cash Management:-

• Bank all income

• Pay all approved invoices and expenses

• Monitor bank balances and advise on any adverse trends

• Ensure bank accounts are held with reputable organisations

• To prepare an annual budget and revise accordingly throughout the year

• To monitor the cost of running the Area against income received

• To advise and collect in affiliation fees and remit relevant amount to HQ

• To provide financial advice to Area and Clubs

• To report regularly to Chairman’s Office & Leadership Team and Club Representatives Forum / AGM

• To hold Area cheque books as joint signatory with Area Chairmen and 2 other approved signatories

• To ensure a contingency plan is in place for online banking arrangements

• To share financial knowledge with Leadership Team to ensure that cover is provided

• To review the financial aspect of any Proposal prior to sign off and report post event

• To serve as Treasurer for any Area Social / Show event

• To attend relevant meetings at NAFAS Headquarters

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend Leadership Team Meetings

• To attend Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Sets financial policy and processes, manages and reports on Area finances, safeguards Area assets.  Provides financial advice and guidance to Clubs.

Role:

Vice-Chairman – VACANT

Purpose:

To support the Chairman’s Office in the running of Flower Clubs of Cheshire

Duties:

Elected bi-annually by Clubs at AGM

• To shadow the Cheshire Area Chairman in readiness for taking over a role

• To deputise for the Cheshire Area Chairman as and when required

• To provide support to the Area Leadership Team as required

• To use personal knowledge, experience and contacts to support Flower Clubs of Cheshire at all levels

• To take responsibility for the completion of proposals as required

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Shadows and deputises for the Area Chairmen. Provides support to the Area Leadership Team, Clubs and Members as required.

Role:

Support Officer for Flower Clubs of Cheshire

Purpose:

To support the Chairman’s Office and Leadership Team in the running of Flower Clubs of Cheshire

Duties:

Elected annually by Clubs at AGM; can be co-opted by Area Officers

• To provide support to the Area Leadership Team as required

• To use personal knowledge, experience and contacts to support at all levels

• To take responsibility for the completion of specific proposals as required

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Role:

Judges’ Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Judges

Duties:

• To represent Cheshire Area at all NAFAS scheduled Judges Representatives’ meetings

• To circulate HQ information, bulletins and newsletters to Area Judges

• To liaise regularly with Judges in Cheshire Area

• To offer ongoing support and advice to Area Judges

• To offer coaching and mentoring to experienced and newly qualified Area Judges

• To organise training for potential new Judges

• To organise refresher training for current Area Judges

• To ensure that information held / published regarding Judges in the Cheshire Directory is up to date, including attendance at refresher days

• To deal with informal and written complaints about Cheshire Area Judges

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to Leadership Team Meetings

• To attend and report Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Judges at scheduled Representatives’ and Area meetings. Provides support and guidance to Cheshire Area Judges.

Role:

Demonstrators’ Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Demonstrators

Duties:

• To represent Cheshire Area at all NAFAS scheduled Demonstrators’ Representatives’ meetings

• To circulate HQ information, bulletins and newsletters to Area Demonstrators

• To liaise regularly with Demonstrators in Cheshire Area

• To offer ongoing support and advice to Area Demonstrators

• To offer coaching and mentoring to experienced and newly qualified Area Demonstrators

• To organise training for potential new Demonstrators (plus pre-disciplines course)

• To organise refresher training for current Area Demonstrators

• To ensure that information held / published regarding Demonstrators in the Cheshire Directory is up to date, including attendance at refresher days

• To deal with informal and written complaints about Cheshire Area Demonstrators

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Demonstrators at scheduled Representatives’ and Area meetings.  Provides support and guidance to Cheshire Area demonstrators.

Role:

Speakers’ Representative - VACANT

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Speakers

Duties:

• To represent Cheshire Area at all NAFAS scheduled Speakers’ meetings

• To circulate HQ information, bulletins and newsletters to Area Speakers

• To liaise regularly with Speakers in Cheshire Area

• To offer ongoing support and advice to Area Speakers

• To offer coaching and mentoring to experienced and newly qualified Area Speakers

• To organise training for potential new Speakers

• To organise refresher training for current Area Speakers

• To promote the role of Speakers to Cheshire Flower Clubs

• To ensure that information held / published regarding Speakers in the Cheshire Directory is up to date, including attendance at refresher days

• To deal with informal and written complaints about Cheshire Area Speakers

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Speakers at scheduled Representatives’ and Area meetings.  Provides support and guidance to Cheshire Area Speakers.

Role:

Education Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to Education

Duties:

• To represent Cheshire Area at all NAFAS scheduled Educators’ meetings

• To circulate HQ information, bulletins and newsletters to Area Educators

• To liaise regularly with Educators in Cheshire Area

• To offer ongoing support and advice to Area Educators

• To organise training for potential new Educators

• To organise refresher training/Education days for current Area Educators

• To promote the role of Educators within Cheshire Flower Clubs

• To ensure that information held / published regarding Educators in the Cheshire Directory is up to date, including attendance at refresher/Education days

• To work closely with discipline leads and other relevant people to form strategy and direction for Flower School of Cheshire

• To maintain an overview of all education activities under the umbrella of Flower School of Cheshire

• To include / integrate NAFAS printed learning materials and resources as part of any course

• To identify and promote NAFAS and other resources to develop knowledge, skills and abilities

• To maintain a record of various courses offered in Cheshire e.g.  Reaseheath College, FE Colleges and Clubs

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents all Cheshire Area Teachers and Tutors at scheduled Educators’ Representatives and Area meetings.  Provides support and guidance to Cheshire Area Teachers and Tutors.

Role:

Young Persons’ Representative

Purpose:

To be the point of contact for Cheshire on all matters appertaining to young people

Duties:

• To promote floral art and design to young people at schools, after school and other clubs (e.g. Brownies, Guides, Scouts, Sunday Clubs, Duke of Edinburgh award)

• To be present at Show(s) and provide a hands-on experiences for young people

• To encourage young people to partake in competitions

• To encourage young people to submit photos of their work for social media

• To promote the opportunities for young people within Cheshire flower clubs

• To create resources and suggest materials for clubs to use for young people’s events

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Provides support and guidance to Young Persons’ Flower Clubs, to promote and encourage the art of flower arranging to young people.

Role:

Publicity Co-ordinator

Purpose:

To lead a small, focused publicity team to establish an ongoing publicity campaign to raise awareness and the profile of Flower Clubs of Cheshire

Duties:

• To develop a publicity plan for the Area

• To support and co-ordinate a Publicity Team to achieve the following:

• To write press releases

• To conduct appropriate research to target new audiences

• To collate information for Website and E‐marketing

• To oversee the maintenance of an online presence, social media content, e.g. Facebook, Instagram

• To write promotional materials, such as brochures and fliers, for events and e-marketing

• To assist in the organisation of events, e.g. publicity etcetera

• To investigate and identify potential promotional opportunities for the Area

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Leads, supports and coordinates the Publicity team to develop and manage an annual publicity plan to promote Flower Clubs of Cheshire

Role:

RCCS Lead

Purpose:

To lead a team to organise the Area Show, comprising Floral Art & Craft Competition, Demonstrations and Exhibits.  To be staged annually at the Royal Cheshire County Show

Duties:

• To liaise with the RCCS team regarding all matters appertaining to the Flower Tent

• To support and co-ordinate a Flower Clubs of Cheshire Team to plan and deliver an annual Floral Art and Craft Competition as part of the RCCS

• To plan and deliver a programme of events taking place within the ‘Theatre of Flowers’ over the course of the Show

• To promote NAFAS / Floral Art at the event

• To liaise with the Publicity Lead

• To advise the Leadership Team of potential costs and to liaise with Treasurer re budget limits

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Leads the team organising the Area Show at the Royal Cheshire County Show

Role:

RHS Tatton Co-ordinator -VACANT

Purpose:

To be the lead and point of contact for RHS and to co-ordinate activities accordingly

Duties:

• To be the point of contact with RHS Tatton

• To support and co-ordinate the application process to the RHS for any exhibitions undertaken by Cheshire Area at RHS events

• To work with the chosen Area Team ensuring they are briefed and RHS information is shared on a timely basis

• To advise the Leadership Team of potential costs (liaise with Treasurer re budget limits) through the budget approval process

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents Flower Clubs of Cheshire and coordinates Area activity at RHS Tatton with the RHS

Role:

Cluster Lead

Purpose:

To be the lead and point of contact for a given Cluster of Cheshire Clubs

Duties:

• To call and chair meetings of a Cluster by Zoom or in person

• To assist Clubs to collaborate and work together, identifying common interests and issues/opportunities that individual clubs may have and sharing potential solutions

• To promote events, workshops, etcetera, to the mutual benefit of Clubs and raising awareness of NAFAS

• To encourage the sharing of best practice e.g., risk assessments and other issues that might arise

• To facilitate information flow-back to individual Clubs and Area

• To allow rapid action for support in special circumstances

• To facilitate a network of contacts to support Clubs

• To introduce change, suggestions and innovation for the benefit of NAFAS at all levels

• To attend and report to Leadership Team Meetings

• To attend and report to Club Representatives’ Forums

• To uphold NAFAS Values

Summary

Represents a Cluster at Area meetings.  Chairs Cluster meetings.